Vendoir Christmas Planning Checklist (B2B – For Event Suppliers)

This checklist is designed to help event suppliers – including DJs, photographers, caterers, venues, decorators, and more – maximise bookings and revenue during the Christmas season by making the most of the Vendoir platform.

1. Preparation & Readiness (Early November)

Update your Vendoir profile with festive visuals, clear offers, and accurate contact information.
Create Christmas-specific service packages, such as “Office Party DJ Package” or “Festive Photoshoot”.
Update your portfolio with your best and most recent work.
Confirm your availability calendar for December and keep it up to date.
Order or restock essential equipment, props, décor, and materials.

2. Marketing & Promotion

Announce your Christmas offers on social media channels.
Run limited-time holiday discounts via your Vendoir profile.
Use festive hashtags such as #ChristmasPartyUK, #FestiveEvents, and #CorporateXmas2025.
Email or message past clients about your holiday deals and priority dates.
Collaborate with other suppliers, for example DJ + Photographer bundle deals or Caterer + Decorator packages.

3. Client Communication

Respond to new enquiries within 24 hours to increase your conversion rate.
Confirm bookings with deposits to reduce cancellations and no-shows.
Send contracts and detailed event information as early as possible.
Create a checklist for event-day requirements, including equipment, arrival time, setup needs, and key contact person.
Ask for testimonials after each event and use them in your Vendoir profile and marketing.

4. Operations & Logistics

Plan your travel routes and timings for each event to avoid delays.
Double-check backup equipment, batteries, cables, and spares.
Assign team members or assistants to handle multiple gigs on the same day if needed.
Keep up-to-date emergency contact information for all clients and venues.
Schedule rest days or lighter days to avoid burnout during peak season.

5. Post-Christmas Follow-Up

Thank clients with a short personalised message or digital card.
Ask for reviews on Vendoir and encourage clients to share their experience.
Analyse which services, dates, or packages performed best for your business.
Prepare a “New Year Special Offer” campaign for January and beyond.
Update your portfolio with Christmas event highlights, photos, and videos.

Pro Tip

Use Vendoir’s built-in messaging and calendar tools to manage all your Christmas bookings and enquiries in one place, so you stay organised and never miss an opportunity.

vendoir christmas planning checklist b2b for event suppliers