Vendoir Christmas Planning Checklist (For Event Organisers / Consumers)

Use this practical checklist to help individuals and businesses plan stress-free, unforgettable Christmas parties using Vendoir. From the first idea to post-event follow-up, this guide keeps you organised at every stage.

1. Initial Planning (4–6 Weeks Before)

Set a clear date and budget for your Christmas event.
Choose your event type: Office Party, Dinner, Themed Celebration, or Night Out.
Create a guest list and confirm RSVPs.
Book your venue (or plan your home setup).
Use Vendoir to find and book key suppliers such as DJ, photographer, caterer, and videographer.

2. Design & Theme

Choose a theme (for example, Winter Wonderland, Ugly Sweater, or Masquerade Ball).
Decide on décor and a colour scheme that matches your theme.
Hire decorators via Vendoir for setup and takedown.
Arrange lighting and music to complement your chosen theme.

3. Food, Drink & Entertainment

Hire caterers early, as popular suppliers get booked fast.
Plan your menu and include options for different dietary needs.
Order drinks and design a signature cocktail or mocktail.
Hire a DJ or live band for music.
Consider add-ons such as a photo booth, MC, games, or a gift exchange to elevate the experience.

4. Guest Experience

Send digital invitations and reminders.
Arrange transportation options, such as a minibus or local taxi partnerships.
Create a seating plan or activity plan that suits your audience.
Prepare thank-you bags or small gifts for guests.
Assign someone to capture photos and videos, or hire a professional via Vendoir.

5. Final Week

Confirm all suppliers and bookings through Vendoir.
Double-check delivery times, access details, and logistics.
Print or share your event schedule with all vendors and key team members.
Prepare contingency plans for no-shows, delays, or weather issues.
Take time to relax – you have planned like a pro.

6. After the Event

Share event highlights on social media.
Leave reviews for your suppliers on Vendoir.
Thank your guests personally or via follow-up messages.
Start planning your New Year’s Eve event and save your favourite suppliers in Vendoir.

Pro Tip

Use the Vendoir platform to find, compare, and book trusted local suppliers for any festive occasion – all in one place.

vendoir christmas planning checklist for event organisers consumers